常见问题
Yes, in most instances when the aggregate cost of all items to be purchased exceeds $5,000. Purchases may not be artificially divided to avoid or lessen bid requirements.
If ordering from a Louisiana State Contract no competitive pricing is required, but a requisition must be processed through 采购 for encumbering funds, 国家合同信息核查, 并签发采购订单.
Conditional authorization to purchase goods and services in the amount of $5,000或更少的职位被委派给院长, 董事, 以及部门主管. However, purchasing policy must be complied with or this authority may be revoked. In general, a completed requisition form is required and must be submitted to the 采购 Dept. for all supplies, materials, equipment, and services purchased from off-campus vendors. 一些购买, 无论金额多少, have other special requirements to ensure compliance with applicable purchasing law, 政策或程序.
This does not apply to Professional, Personal, and Consulting Services. 在任何专业人员开始工作之前, 个人或咨询服务的申请, PSC (Professional Service Contract) and all required documentation must be forwarded to the 采购 Department.
If ordering from a state contract no competitive pricing is required, but a requisition must be processed through the 采购 Dept. for encumbering funds, 国家合同信息核查, and issuance of a Purchase Order.
如果从非国有合同供应商订购:
- 订单最高可达5美元,000 – no bids are required unless the purchase would be considered to artificially divide the purchase to circumvent a bid requirement.
- 订单金额超过5美元,000到15美元,000 – fax or telephone quotes from at least (3) sources may be solicited by the requisitioner using the Request for Quote Form and submitted with the requisition to the 采购 Dept. 在购买之前.
- For orders over $15,000 up to $25,000 – fax or telephone quotes are solicited by the 采购 Dept. 根据小额采购行政命令.
- For orders over $25,000 – sealed written bids are solicited by the 采购 Dept. and public notice is faxed to newspapers in accordance with State Rules & 规定.
Copies of all supporting documentation are sent to the 采购 Dept. with the purchase requisition before an order can be approved or a bid solicited (e.g.报价、投标规范、专项批准书等.).
If a product must be solicited for bid as proprietary (no substitutions) due to a special need, the requisition must include a statement outlining the particular circumstances requiring limitation of competition to the specific brand and model.
如果只有一个供应商可以提供货物或服务, the sole source justification form must be completed and accompany the purchase requisition along with the supplier quote and statement affirming production and sole distribution, and product has no competing suppliers with similar products or services in the market.
No. A new sole source justification form and current letter from the vendor along with current price quote must be submitted. Reason is to have the vendor certify each time that sole source conditions still exist, and that no other competitor has entered the marketplace or they have not established a distributor network.
No, but the correct number of bona fide bidders for the goods or services solicited must be solicited 根据小额采购行政命令.
预算单位, faculty or staff member usually determines the need for a product or service in conjunction with the need of the actual end user. The role of BPCC 采购 is to ensure purchases are made in accordance with state law, 确保竞争并提供指导.
Under no circumstances will late bids be accepted, regardless of the reason. All bids must be received by the bid opening date and time shown on the solicitation document. 如果投标因BPCC人员的行为而延迟, 这种延迟会给供应商带来偏见, 那么BPCC必须取消招标并重新投标.
The Office of State 采购 updates 国家合同 nightly to assure current information is available.
Notification of a pre-bid conference must be included in the solicitation. 如果该奖项的估计价值超过25美元,000,考勤是强制性的, 标前会议必须做广告. (采购规章制度, 第五章, 广告应该包括会议日期, time and location and should be at least ten days prior to the mandatory meeting date.
Budget unit should initially make verbal contact with the vendor regarding a problem in contract performance. 如果投诉仍未解决, the budget unit sends a formal complaint to BPCC’s 采购 Agent. 采购部会寄一封信, 附上一份投诉的复印件, asking the vendor to investigate and respond within a time frame.
如果投诉涉及国家合同采购, the budget unit will need to complete a Deficiency/Complaint Form DA 3496 for 采购 to send to the State 采购 Office. 国家采购部将给供应商发一封信, 附上一份投诉报告副本, asking the vendor to investigate and respond within a time frame. 联系采购部. 索取此表格的副本.